On 18 October 2023, Law of Ukraine “On Amendments to Certain Legislative Acts of Ukraine Regarding Mandatory Registration and Use of Electronic Offices in the Unified Judicial Information and Telecommunication System or its Separate Subsystem (Module) Enabling Document Exchange” No. 3200-IX, dated 29 June 2023, will be enacted (“Law”).
The Law introduces an obligation to register an electronic cabinet in the Unified Judicial Information and Telecommunication System (“UJITS”) for certain categories of persons, including legal entities. According to the Law, legal entities are required to register in the UJITS by 18 October 2023 for the purposes of commercial proceedings and by 20 February 2024 for the purposes of civil and administrative proceedings. Furthermore, legal entities will have to include information about their registration in the UJITS in all their applications submitted to courts.
In case of failure to comply with this obligation, the court will leave the statements of claim without motion and return other applications filed by such a legal entity. Such consequences will apply even if the legal entity is represented in court by attorney-at-law.
The Law also allows for electronic document exchange within the UJITS system among parties involved in a case who are registered in the UJITS. Courts will serve documents electronically to those required to register in the UJITS, with the option for these legal entities to request a paper copy of court decisions if needed.
Similarly, the issuance of enforcement documents will be handled by the court, either in paper or electronic form, using the UJITS. However, issuing the same enforcement document in both paper and electronic formats to the same individual is not permitted.
Registration in the UJITS can be done by following the link and using the electronic signature of a legal entity.
For guidance, a video tutorial is available here (in Ukrainian).
